Photograph the invoice.
Stock updates in 5 minutes.
Your supplier’s handwritten invoice has 47 line items, batch numbers in the margins, and expiry dates in three different formats. Your phone camera handles all of it.
The 4:30 PM receiving problem
The delivery truck arrives at 4:30 PM. Your distributor's delivery boy hands over a thermal-printed invoice — 47 line items, three pages. Each line has a batch number, MRP, and an expiry date (some printed as “Jan 2027”, others as “01/27”, and two that just say “MFG 11/24 + 24M shelf life”).
Your staff member starts typing. Item 1: Paracetamol 500mg, batch PAR-2024-8847, qty 120, MRP ₹32, expiry Jan 2027. Items 2 through 47 follow.
The store closes at 9 PM. The data entry takes until 8:15 PM — if nobody makes a typo. (Somebody always makes a typo.) The batch PAR-2024-8847 becomes PAR-2024-8874. Nobody catches it until the drug inspector visits.
This is not a technology problem. It's a “humans copying 200+ data points by hand under time pressure” problem.
The average store spends ₹15,000/month on receiving labor. ShelfLifePro OCR cuts that by 60%.
Three steps. Five minutes. Done.
From supplier invoice to completed GRN with every batch number and expiry date captured
Photograph
Point your phone at the invoice. Works with thermal prints, handwritten invoices, PDFs. Take multiple photos for multi-page invoices.
AI Extracts
The system reads product names, quantities, batch numbers, MRP, and expiry dates. Matches products against your existing catalog automatically.
Review & Confirm
Review the extracted data side-by-side with the invoice image. Fix any misreads (highlighted in yellow). Confirm to create your GRN with all batch data.
Every format your suppliers throw at you
Thermal prints from handheld machines, handwritten margin notes, three-page PDFs — the OCR reads them all
Printed invoices
Standard thermal and laser prints. 95%+ accuracy on product names, quantities, prices, and dates.
Handwritten invoices
Yes, really. 60-70% accuracy on handwritten text. Better than your intern. (And your intern costs more per month.)
Date formats
DD/MM/YYYY, MMM YYYY, "Best Before Jan 2027", "MFG 11/24 + 24M". Every format your Indian suppliers use.
Batch numbers
Alphanumeric batch codes from margin notes, header fields, or line items. PAR-2024-8847 stays PAR-2024-8847.
Multi-page invoices
Photograph each page. System stitches them into one GRN. No manual page-matching.
PDF invoices
Forward email PDFs directly. Same extraction, zero photography. Works with distributor email attachments.
Before and after OCR
The difference between typing 47 line items by hand and photographing the invoice
Before: Manual entry
- 45 minutes per invoice
- Typo rate 3-5% on batch numbers
- Batch numbers miscopied (PAR-8847 becomes PAR-8874)
- Expiry dates guessed from illegible prints
- Staff overtime during receiving
- Corrections discovered during audits
After: ShelfLifePro OCR
- 5 minutes per invoice
- Uncertain fields highlighted in yellow for review
- Batch numbers extracted from source image
- Expiry dates parsed and verified against known formats
- Staff freed for selling and customer service
- Audit-ready from day one
Invoice OCR questions
Straight answers about accuracy, formats, and what plan you need
Stop typing invoices by hand
Your next supplier delivery should take 5 minutes to receive, not 45. Start your free trial — photograph your first invoice today.