Expiry Tracking Software
that actually works
Batch-wise FEFO automation, WhatsApp alerts, and AI-powered markdowns. Stop losing money to expired stock.
The problem with manual expiry tracking
Average annual loss to expired stock for a mid-sized supermarket
Weekly staff time spent on manual expiry checks and rotation
Typical shrinkage rate due to expiry in stores without proper tracking
How ShelfLifePro solves expiry tracking
Not just alerts - a complete system that automates FEFO, suggests markdowns, and tracks revenue recovery
Automatic FEFO
Every sale automatically picks the batch expiring soonest. No staff training needed - it just works.
Built into every transactionHour-level precision
Track expiry by hours for dairy, bakery, and fresh items. "Expires at 6 PM" not just "expires today".
For perishablesAI markdown engine
Get optimal discount suggestions based on days-to-expiry, sales velocity, and margin protection.
Never sell below costWhatsApp Alerts
Daily alerts at 8 AM with expiring items, batch numbers, and value at risk. Direct to your phone.
Never miss an expiryOCR date extraction
Scan invoices to auto-extract expiry dates. Works with DD/MM/YYYY, "Best Before Jan 2026", and MFG + shelf life.
Reduce data entry errorsRevenue recovery tracking
See exactly how much money you saved from would-be waste. Track markdown success rates.
Prove the ROISmart urgency-based actions
Automated tiered response system - from early warnings to emergency markdowns
The AI markdown algorithm
Our Zero-Waste Engine calculates optimal discounts based on:
"Selling at 50% off is better than 100% loss + disposal cost"
Built for your industry
Specialized expiry tracking features for pharmacies, supermarkets, bakeries, and distributors
Pharmacy
Schedule H/H1 tracking, return window alerts, and drug controller compliance reports.
FSSAI & drug license compliantSupermarket
Multi-category tracking from packaged goods to fresh produce. FEFO pick lists for shelf rotation.
Reduce shrinkage by 40%Dairy & Bakery
Hour-level expiry for same-day products. Auto-markdown as expiry approaches with margin protection.
Track expiry by the hourFMCG Distributor
See expiry status across your retailer network. Proactively manage returns before stock expires.
Retailer network visibilityHow we compare
ShelfLifePro vs generic inventory software
| Feature | ShelfLifePro | Others |
|---|---|---|
| FEFO Automation | Automatic in every transaction | Manual selection or none |
| Hour-level tracking | Yes, for perishables | Day-level only |
| AI markdown suggestions | Yes, with margin protection | Not available |
| WhatsApp alerts | Yes, daily at 8 AM | Email only |
| OCR date extraction | Indian date formats + Hindi | Limited or none |
| Revenue recovery tracking | Full dashboard with ROI | Not available |
Stop losing money to expired stock
Start your 14-day free trial. No credit card required.
See your first expiry dashboard in under 48 hours.
Expiry tracking FAQs
Common questions about our expiry management features
How is this different from just setting alerts in Excel?
Excel alerts are passive - you still have to manually check and act. ShelfLifePro automates the entire workflow: FEFO picks the right batch during sales, AI suggests optimal markdowns, and you get actionable alerts with one-click actions.
Can I track expiry for items that expire in hours?
Yes. Our hour-level tracking is designed for dairy, bakery, and fresh food. You can set expiry like "6 PM today" and get alerts at configurable intervals (6 hours, 12 hours, 24 hours before).
What if I have thousands of products?
ShelfLifePro handles it. Our batch queries are optimized and indexed. We have customers with 10,000+ SKUs and 50,000+ active batches running smoothly.
Does the AI markdown suggestion work offline?
The AI calculations are done server-side when you're online. However, your POS continues working offline with the last-synced markdown prices.
Will it work with my thermal printer?
Yes. We support all standard thermal printers (58mm, 80mm). You can print expiry-highlighted labels directly from the app.